It’s been a long spring, and we know everyone is ready for an aweSOMe summer!
We have made the decision to open after a lot of feedback from families, our coaches and a team of doctors and scientists. We’ve got an incredible catalog of programs that reflect the best of what we offer academically, creatively, socially and emotionally.
As of the time of the drafting of this document, we have outlined the best practices that will make this the best possible summer under some really incredible circumstances. We remain encouraged that we will open according to the schedule we’ve drafted and are excited to welcome our staff and campers on campus. However, at any moment, everything and anything is subject to change. We will communicate changes to you immediately, compassionately and with as much optimism as we can muster. We will also be offering a selection of virtual programs, as well as private coaching both on campus and online.
Here are a few things that you should know before registering:
Space is Limited!
In order to provide the safest and best prepared program, there is a limited number of campers we can accomodate per day. Group sizes will be eight campers with two coaches, so there will be lots of personal attention and “family-style” cohorts that can stay – and play – together. Don’t wait to register! We anticipate a waiting list based on the volume of inquiries already received.
All camps are weekly. Due to COVID-19, we will not be offering part-time or half day enrollments.
Once you register, go ahead and click the link in your confirmation email to book your FREE Summer Family Discovery Session. This is our chance to get to know one another, learn about your goals for camp, explain our health, safety and sanitation procedures and answer any questions. Space of Mind isn’t your ordinary camp; we personalize EVERYTHING to ensure that we are amplifying each camper’s passions, meeting their needs and understanding your family’s dynamics and expectations.
What’s Included in Camp Fee
Our program is not just personalized, it’s also been refined to be strategically socially distanced, sanitized and as safe as we can make it in the wake of COVID-19. Our 4:1 camper-to-coach ratio allows us to maintain appropriate supervision and meet the needs of each camper. Our snacks and lunches will be chef-prepared and packaged individually to prevent any cross-contamination from shared serving space and dishes. We also will incur extra costs in association with providing a campus that is prepared to maintain proper health guidelines, including investing in PPE, daily building sanitizations each evening, weekly air filter changes, loads of sanitizer and EPA-approved disinfectant, extra supplies so everyone gets their own, biodegradable lunch containers and more.
Is Financial Aid Available?
Yes, we have a limited amount of financial aid available. Please contact us at email@example.com for more information.
Screening, Social Distancing, Sanitation & Safety
Screening. All staff and campers will be strongly encouraged to get tested before participating in camp. We will conduct a health screening during your initial discovery session and then again with a quick email survey or phone call the Sunday evening prior to each camp week. We will have a few short questions to ask you each morning at drop-off and another will be completed at pick-up. We know this may be repetitive, but better safe than sorry! We will be taking thermal temperature readings daily (we know that this doesn’t always detect the virus, but it can help us establish any patterns). If a camper develops symptoms, they will be isolated and will have to be picked up.
Social Distancing. There will be five small groups (“cohorts”) of campers onsite each week, divided into five wings of our two-building campus. Two groups (15 campers) will meet in our Schoolhouse building and three groups (28 campers) will meet in The Hub, our new building directly next door. Each group will have their own entrance and restroom. Groups will not mingle unless we are outdoors and at a safe social distance. To the extent possible, coaches for each group will remain constant for the camp week. Parents, guardians and visitors are not permitted onto campus and should remain in cars for drop-off and pick-up.
Sanitation. Gloves are always worn in the kitchen, and food will be served in individual recyclable meal boxes to minimize shared contacts. All condiments will be single use or picked up with gloves. EPA-approved disinfectants will be used throughout the day, and our buildings are cleaned nightly by a cleaning crew who will resanitize the building for the next day’s use. Additionally, each group is in an area of either building that also has its own air conditioning unit. Filters will be cleaned and changed regularly.
Safety. Campers will be required to wear clear face shields so that we can minimize airborne virus particles and still see everyone’s happy faces. Hand-washing will be our favorite activity, and hand sanitizer will be all around. We will designate a bag of supplies for each camper to use during the week, so they will not be sharing communal art supplies or objects. Games and activities will be structured with little to no contact with other campers. In fact, all campers will be encouraged to be spread out at all times. Increased outside play, snack and lunch will be planned during appropriate weather conditions.
Social Distancing After Hours
So that we can preserve the health of all of our staff and campers, we ask that during the camp week that your family recognizes that it’s a collective responsibility to keep socially distancing outside of camp and taking all available precautions to reduce exposure to the virus. We are opening camp because we believe that kids (and parents) need the summer to decompress from these last few months, and we are excited to create a safe, nurturing and creative space for that.
Symptoms & Sickness Policy
If anyone in your family or our staff family gets sick, exposed to someone who is sick or has any symptoms on the COVID-19 list (fever of 100.4°F or greater, cough, shortness of breath, diarrhea, fatigue, headache, muscle aches, nausea, loss of taste or smell, sore throat, vomiting, etc.) within the two weeks prior to any camp day, we will ask you to stay home.
We will not allow campers or staff with new or worsening signs or symptoms of COVID-19 to return to campus until:
In the case of a camper or staff member who was diagnosed with COVID-19, the individual may return to campus when all three of the following criteria are met: at least 3 days (72 hours) have passed since recovery (resolution of fever without the use of fever-reducing medications); and the individual has improvement in symptoms (e.g., cough, shortness of breath); and at least 10 days have passed since symptoms first appeared; or
In the case of a camper or staff member who has symptoms that could be COVID-19 and does not get evaluated by a medical professional or tested for COVID-19, the individual is assumed to have COVID-19, and the individual may not return to campus until the individual has completed the same three-step criteria listed above; or
If the camper or staff member has symptoms that could be COVID-19 and wants to return to campus before completing the above self-isolation period, the individual must obtain a medical professional’s note clearing the individual for return based on a negative nucleic-acid COVID-19 test and an alternative diagnosis.
Payment is due in full upon registration in order to hold a space for your camper. Registration is non-refundable (outside of our own COVID-19 Cancellation Policy) unless we have a camper on the waitlist to take your spot. However, registration IS transferable should you cancel after June 1, 2020, and you find a camper to take your spot in the event that there is no waitlisted camper.
Refunds will not be available for any non-COVID-19 sickness or vacation days.
COVID-19 Cancellation Policy
We are very prepared for a safe and fun summer. Sure, it will be a little strange, but out-of-the-box solutions are our special brand of magic at Space of Mind! Our registration system does not permit us to register for any programs without payment in full. However, we will be mindful of all local and state regulations and recommendations up until the day before each weekly session. If we cancel any camp days due to COVID-19 health risks, your registration fee for unused days will be refunded IN FULL. In the event of cancelling on-campus programs, we will offer a similarly-themed half-day virtual camp, and you can opt in at a 50% discount of the in-person rate. We will make all necessary supplies available for pickup or delivery.
If a camper in your child’s cohort shows signs of COVID-19 as outlined above, all members of the cohort will automatically become eligible to finish the week in virtual camp at a pro-rated, 50% discount.
It is everyone’s responsibility to honor the health of others and continue social distancing and minimizing public exposure to protect one’s self and our SOM family during the off-hours (and on weekends if you are attending multiple weekly sessions).
Additional Documentation Required Upon Registration
• Physical Liability Release
• COVID-19 Liability Release
• Camper Preferences Form
• Online Camper Profile Form
• Camper Health Survey
• Camper & Family Assessment
• Medication Release
• Transportation Release